Choice Programs Update
An update on the district's many Choice Programs along with the application process was presented to Board members at the Informal Meeting. A focus group of principals (K-12), data experts, and district support personnel have been convened to examine previous and current practices for admissions into School Choice Programs. Some changes are being made as part of a Reset, Renew, and Redesign for the 2024-25 SY. Learn more about the recommended changes here:
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTKD750B6E
SY 2022 Cohort Graduation Rate Report
A report on the SY 2022 Cohort Graduation Rate was presented to the Board at the Regular Meeting. While SCCPSS surpassed the state graduation rate for the 8th year in a row, we did see a 2.5% decrease from the 2021 graduation rate of 90.1% to 87.6%. There were multiple COVID 19 Pandemic Impacts that are believed to have affected the district's graduation rate. For that reason, the SY 2021-22 Graduation Rate will be considered the new baseline. The report also outlined Continuous Improvement Strategies the district is engaged in.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPREK6BB25D
Academic Calendar for SY 2023-24 and SY 2024-25 Adopted
Initially presented for review at the November meeting of the Board, the Academic Calendar for SY 2023-2024 was adopted during the December Regular Meeting of the Board. The calendar features a Thursday, August 3rd start date, four E-Learning Days throughout the year, a full week off for Thanksgiving, Spring Break the first week in April, and the school year will end on Wednesday, May 22nd. The board also approved the SY 2024-2025 Academic Calendar that was built on the same framework.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTTU76A4F8
2023 Legislative Priorities Adoption
The Board's 2023 Legislative Priorities were adopted at the Regular Meeting of the Board. The Board's priorities continue to focus on early childhood education, student wellness, and resource allocations. The priorities will be circulated among the Chatham County delegation and featured during the Board's Legislative Breakfast scheduled on December 12, 2022.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTTV76A719
A Fond Farewell
The December Board Meeting was the final meeting for long-serving Board Member Irene Hines and Board President Dr. Joe Buck, along with Board Secretary Mary Davis-Brown. Time was taken during the meeting to thank them all for their service.
Recognition of Audit Committee Member Service
The Audit Committee process requires an engaged community serving as members who's hard her time and dedication, the Board expressed appreciation and gratitude to Denise M. Cooper, Esq. – Committee Chair from December 2014 – December 2022.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPR7P6AD6DE
Student of the Month Recognized
The Superintendent's Student of the Month for October is Azaria Hope Robinson, a 7th grader at Mercer Middle School. Congratulations, Azaria!
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTGL74F791
Superintendent's Professional Senate Report
A report from the latest meeting of the Superintendent's Professional Senate was presented by our District Teacher and Instructional Support Persons of the Year.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTGL74F791
Policy First Reads
Policy BC – Board Meetings (Four Year Review – Recommended for Deletion) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy BC and determined the policy is to be deleted. The language for this policy can be found in proposed regulation BCBI-R.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTGW74F79B
Policy BCBI – Policy and BCBI-R – Regulation (NEW) – Public Participation in Board Meetings (Mid Period Review – Changes Recommended) District Administration has reviewed Board Policy BCBI along with the supporting regulation in response to updates from the 2022 Legislative Session that require each local Board of Education to adopt “Rules of Conduct" for members of the public as stipulated under O.C.G.A. §20-2-58(c)(3).
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTGX74F79C
Policy GAMB – Possession of Weapons by Employees (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy GAMB and determined a need for changes to ensure alignment with existing Board Policy KMB – Possession of Weapons by Visitors.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTGY74F79D
Policy IDFA and Regulation IDFA-R – Gender Equity in Sports (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy IDFA along with the supporting regulation. Language has been updated to clearly state that the District adheres to Georgia law regarding the approach of gender and athletics eligibility.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTGZ74F79E
Policy IHE and Regulation IHE-R – Promotion and Retention (Four Year Review) • No Policy Changes • Changes Recommended for Regulation only Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy IHE along with the supporting regulation. There are no changes recommended for the Policy. The administrative regulation is being modified and presented for the Board's review to include current references to assessment tools, current staff position references, and improved language for understating promotion requirements by grade levels.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTH474F7A1
Supply Chain Assistance Grant Allocation Approved
The Georgia Department of Education has awarded the SCCPSS School Nutrition Department additional funds for COVID Relief for 2019 totaling $659,684. These funds will be used to purchase both current and future, domestic foods that are not processed or only minimally processed. The funds will specifically used for the National School Lunch Program, School Breakfast Program, Seamless Summer Option and Afterschool Snack Program.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJ674F7C3
Policy Adoptions
Policy LE and Deletion of Regulation LE-R – School Community Organizations Relations (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy LE along with the regulation. Changes are recommended to provide clear policy language that is directly aligned to Community Organizations Relations and current District priorities. The regulation is recommended for deletion.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPRAQ6B4D13
Policy CK and Regulation CK-R – Professional Development Opportunities (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy CK along with the supporting regulation and determined a need for updated language to ensure alignment of the Comprehensive Learning Plan with current priorities and state requirements.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPRAW6B50F5
Policy GAD and Regulation GAD-R – Professional Learning Opportunities (Four Year Review –Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy GAD along with the supporting regulation and determined a need for changes to update language for greater alignment with State Board of Education Rule 160-3-3-.04 and the Professional Standards Commission.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPRAY6B5289
Policy IKBC – Material Harmful to Minors Complaint Resolution Process (New Policy) District Administration has determined a need to create Board Policy IKBC - Material Harmful to Minors Complaint Resolution Process in accordance with statute O.C.G.A. 20-2-324-.6 that requires the adoption of policy language no later than January 1, 2023. Model policy language provided by the Georgia School Boards Association is offered.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPRAZ6B53B7
Policy DFD – Bond Sales (Four Year Review – No Changes) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy DFD – Bonds Sales. No changes are recommended.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTH274F79F
Personal Responsibility Education Program (Prep) Agreement
The Board approved an agreement with the Georgia Department of Human Resources for the delivery of the Personal Responsibility Education Program (Prep). The program provides free access to evidence-based teen pregnancy prevention Programs and includes certain requirements for program delivery as stipulated in the agreement.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPRCK6B841C
Budget Transfer for Custodian Incentives Approved
The Board approved a transfer of funds from the American Recovery Plan Act – CARES III - in the amount of $1,466,890 to create recruitment and retention incentives for custodial employees. This transfer is necessary to maintain the operation of and continuity of core staff and services.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJQ74F7D5
EPA Clean School Bus Program Rebates Accepted
The Board accepted an EPA Clean School Buses grant awarded to SCCPSS in the amount of $9,875,000 for the purchase of 25 electric school buses and charging infrastructure. The program is funded by the Bipartisan Infrastructure Law. Zero-emission buses will improve the environment SCCPSS students are transported in daily.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPSN8720E2D
ESPLOST Construction Progress
Replacement Bloomingdale Elementary – In Design – Preliminary Design Work is underway.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJM74F7D2
The Board gave approval for James W. Buckley and Associates to proceed with Design Services for the Bloomingdale Elementary School Replacement project. The fees for services are: $1,716,000 for Basic Design Services and Construction Administration Services, and $26,500 for Reimbursables Allowance (Not to Exceed), totaling $1,742,500 for the Design Professional Fee.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPSLX71FC1B
The Board approved the award of RFP C23-05 (ESPLOST) CMR Services for Bloomingdale Elementary School Replacement Project to TQ Constructors, Inc. with an initial Stated Cost Limitation not to exceed $40,000,000.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPSME7205EC
Budget Transfer for ESPLOST IV Safety and Security
The Board approved a budget transfer in the amount of $6,000,000 from ESPLOST IV (EIV) Safety & Security to Safety & Security project accounts for the purchase of school safety and security equipment and solutions to enhance the safety of the teaching and learning environment.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJP74F7D4
Program Management Services (ESPLOST): Contract Approvals
A contract with Elmerson Consulting, LLC in the amount of $312,000 was approved for Professional Program Management Consulting Services. Due to increased workload, Elmerson Consulting, LLC will be providing Professional Program Management Consulting and support that will focus on the planning and managing of specific projects within the District's ESPLOST program.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJ774F7C4
The Board approved a contract with VANGUARD to continue to receive professional and expert consulting services related to Construction Management Consulting Services for ESPLOST 3 and ESPLOST 4 projects. VANGUARD will provide the services as an independent contractor at a monthly cost of $25,500.00 and a yearly cost of $306,000.00.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJ874F7C5
The Board approved a contract with Parsons to continue with PMIS Consulting Services for ESPLOST 3 and ESPLOST 4 projects. PARSONS will provide the services as an independent contractor at a monthly cost of $12,478.00 and a yearly cost of $149,736.00.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLQKQL52F699
Construction Change Order on K-12 Multi-School Campus Approved
The Board took up an item tabled at last month's meeting and approved Construction Change Order #59 to CPPI of Georgia, LLC in the deductive amount of $9,316,440 for the removal of the stadium and associated fieldhouse facilities scope of work from the contract.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLPSN7720C37
Additional ESPLOST Updates
Project Updates…
An update on various ESPLOST projects currently underway was presented to the Board in the Regular Meeting. Those updates included, but was not limited to:
K-12 Multi-Campus – In Construction - Roofing, Enclosure, Interior Finishes, CTAE Structure and Roofing underway.
Replacement Windsor Forest High School – In Design – Summer work on Temporary Measures needed for the 2023-2025 School Years is underway.
Replacement Jacob G. Smith Elementary – In Design – Site Evaluation is underway.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CLMTJM74F7D2
UPCOMING MEETINGS
Audit Committee Meeting
Thursday, December 08, 2022 - 8:00 AM
Whitney Administrative Complex
Capital Improvement Committee Meeting
Wednesday, December 14, 2022 - 9:00 AM
Whitney Administrative Complex
January 2023 Regular Meeting of the Board
Wednesday, January 11, 2023 – 11am Informal; 2pm Formal
Whitney Administrative Complex
