Highlights from the June 4, 2025 Board Meeting

June 4, 2025

Updated June 4, 2025 6:09 PM

Tentative Adoption of FY2026 Budget and Millage Rate

At the Regular Meeting, the Board tentatively adopted the Fiscal Year 2026 Budget consisting of five components: the General Fund Budget, General Obligation Debt Budget, Special Revenue Funds Budget, Capital Projects Funds Budget, and Other Funds Budget.

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The tentative adopted budget reflects no mill increase or decrease for a total combined millage of 17.481 mills (17.481 mills for maintenance and operations and 0 mill for general obligation bond debt).

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Budget Process Update

At the Informal Meeting, Board members were provided an update on the budget development process. That process includes a focus on stewardship through taking into account the Vacancy Factor when projecting salary costs and a look at options for restoring and managing the four pools on district properties and how they will impact budget priorities.

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Pool Repair Transfer of Funds

Brock, Haven and Shuman Elementary sites require substantial investment to restore and maintain safe and operational aquatic facilities. Pool repairs will include draining, cleaning, re-plastering, repainting, restriping swim lanes, and re-tiling pool surfaces. In addition, systems replacement will involve upgrading aging infrastructure such as plumbing systems, pumps, chlorination units, filtration systems, and backflush mechanisms. The Board approved a budget transfer of $450,000 from Vacant Salaries to accomplish these repairs.

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BOE 2025 Meeting Calendar Amended

The Board approved modifications to the adopted calendar of meetings due to certain schedule conflicts. The amendments include a change to the September 2025 Regular Meeting date and the previously approved Millage Rate Hearings and Special Called Meeting to adopt the Budget.

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SCCPSS Maintenance “Heavy Hitters” Awards

The Inaugural Maintenance and Operations Maintenance Professional of the Year awards were presented at the Regular Board meeting. Mr. John Mastison was recognized with the Maintenance “Heavy Hitter” award,

Mr. John Mastison shakes hands with Board President Roger Moss

and Mrs. Elizabeth Eady was recognized with the Operations “Heavy Hitter” of the Year Award. Congratulations!

Mrs. Elizabeth Eady shakes hands with District 1 Board Member Denise Grabowski

Student of the Month Recognized

Superintendent's Student of the Month Peace Tangie

The Superintendent’s Student of the Month for May is Peace Tangie, a third grader at Windsor Forest Elementary School. Congratulations, Peace!

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Policy First Reads

Policy BBD – Board-School Superintendent Relations (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy BBD and language has been included by recommendation of the Board attorney.

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Policy FEB – Educational Specifications (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy FEB and has determined changes are needed for expanded language to add clarity and to align with updates in State Board of Education Rule 160-5-4-.15.

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Policy GBRB – Professional Personnel Time Schedules (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy GBRB along with the supporting regulation and has determined changes are needed to include remote work guidance for employees and to include updates regarding time and attendance procedures.

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Policy JBA – Compulsory Attendance Ages (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy JBA and has determined changes are needed for alignment with definitions contained in State Board of Education Rule and to define protocols that support improved student attendance strategies including remote and recovery options. Additional revisions were provided for refined policy language that moved certain components to the administrative regulation.

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Policy Adopted

Policy BCAEA – Hearings (Appeals) (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy BCAEA and has determined changes are needed for improved language and clarity with specific notation of the right to appeal after the local Board has rendered a decision.

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Policy FG – Facilities Projects Administration (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy FG along with regulation FG-R. Revisions have been provided based on recommendations from the Board attorney and to align with Federal requirements.

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Policy FD – Facilities Long Range Planning (Mid Period Review) • Policy Changes Recommended District Administration has reviewed Board Policy FD and determined changes are needed to update the process in Board Policy to align with federal requirements.

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Other Board Actions and Updates

Employee Assistance Program Services Contract Approved

The Board approved the award of RFP 25-24 Employee Assistance Program Services (Annual Contract) to the firms Lifestyle Management Resources, LLC and Telus Health (US) Ltd. for an estimated annual cost of $118,320. The firms are contracted to provide employee assistance program services to district employees and their family members, including both preventive wellness services and responsive mental health support tailored to the needs of a diverse workforce.

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Purchase of New Campus Police Vehicles Approved

The Board approved the purchase of eight new vehicles for Campus Police Wade Ford in Smyrna, Georgia under a statewide contract for a total cost of $386,640.

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Financial Assessment and Professional Consulting Services Contract Approved

The Board approved a contract with the firm of Alvarez & Marsal (A&M) Public Sector Services, LLC to provide professional financial assessment consulting services at a total cost of $285,000. The proposed assessment will serve as a tool for monitoring the District’s financial performance and guiding short and long-term improvements. This assessment differs from previous assessments, which have primarily focused on compliance through audits and offered a narrow, retrospective view.

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Savannah High Baseball & Softball Field Improvements Planned

The Board approved a contract with Thomas and Hutton to proceed with Professional and Design Services for Savannah High Baseball and Softball Field improvements for just over $197,000. This will include the General Consulting Phase, Survey Phase, General Study/Report Phase, Design Phase, Permit Phase and Construction Services Phase, and a $5,000 reimbursable allowance. The Board also approved a budget transfer from Site improvement funds to pay for the work.

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Substitute Employee Services Contract Approved

The Board approved the award of RFP 25-31 Substitute Employee Services (Annual Contract) to ESS Southeast, LLC for an initial one (1) year, estimated annual cost of $7,100,000. The award is for a one-year period with the option to renew the contract for two (2) additional one-year periods to provide substitute employee services on an “as needed” basis to the district.

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ESPLOST News

A quarterly update on ESPLOST projects currently planned and underway was presented to Board members at the Regular Meeting. Included in the update was information on:

Windsor Forest High Replacement School – Currently in the finishing stage, going through the punchlist and working on the Multipurpose field. The move to the new building will take place over June and July, with the old building scheduled for demolition in the fall.

Bloomingdale Elementary Replacement School – In the finishing stages, completing punchlist items and site work. Scheduled for occupancy in July.

DEH Complex Athletic Fields and Fieldhouse – Punchlist inspections are ongoing, with the Fieldhouse and Concessions area receiving finishing touches. The project is scheduled to be completed over the summer.

See the complete report here:

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Georgetown K8 Construction Authorization Approved

The Board approved the expenditure of up to $8,413,223 for construction startup costs to allow for purchasing of long lead delivery materials, equipment, and to start demolition and early bid package work for the Georgetown K-8 project

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Purchase and Sale Agreement Between SCCPSS and CEMCS Approved for Cynthis Street Property

The Board and CEMCS have been in discussion for the purchase by CEMCS of property formerly used as the Coastal Comprehensive Academy on Cynthia Street. The parties have agreed on a purchase and sale agreement approved by the Board at the June Regular meeting.

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Personnel Moves

There were a number of personnel changes approved at the June Board Meeting…

Carol Mobley was named Director of Talent Services in the Office of Talent and Human Resources.

Kimberly Dozier was named Principal of New Hampstead K-8.

Evanita Wallace-Lewis was named Principal of the School of Humanities at Juliette Gordon Low Elementary.

Antonio Byrd was named Principal of Garden City Elementary School.

Eric Heady was named Principal of Southwest Elementary School.

Brandi Brown was named Principal of Isle of Hope K-8 School.

UPCOMING MEETINGS & EVENTS

District Summer Schedule

The district continues to seek methods for maximizing building efficiency and fiscal responsibility. In Support of this effort SCCPSS will implement a 4-day work schedule (Mon-Thurs). Starting Monday, June 2, 2025 through Friday, July 11, 2025, all district locations will operate on a four day work week. All District facilities will be closed on Friday during this time period

Shuman Closure Public Hearing #1

Wednesday, June 4, 2025 – 5:30pm